Employment

The Donor Relations Coordinator is responsible for supporting Advancement programs to ensure that they are executed according to established plans and timelines. In this role, the Coordinator supports the Westmark Fund, Spring Gala, Leadership Dinner, Westmark Parent Association (WPA), foundation fundraising, and other signature programs. The Coordinator helps to organize all Advancement events, including events designed to deepen relationships with parents, grandparents, alumni and alumni parents, and other selected schoolwide events. The Coordinator is also responsible for donor stewardship, including gift acknowledgement and pledge fulfillment. In addition, the Coordinator works closely with the Director of Advancement in staffing roles and coordinating all events and meetings for the WPA. Reports to the Director of Advancement.  

Responsibilities:

Development

• Coordinates logistics for the Westmark Fund and other fundraising opportunities to cultivate interest and encourage financial gifts to the school;

• Coordinates 1) production and distribution of all solicitations; 2) fundraising emails and social media posts, working closely with the Director of Strategic Marketing and Communications.

• Manages and tracks pledge fulfillment; prepares and sends pledge reminders;

• Drafts, prepares, and distributes personalized gift acknowledgement letters;

• Helps staff volunteers in fulfilling their responsibilities supporting fundraising efforts, including preparing volunteer materials and facilitating outreach efforts; 

• Supports foundation fundraising efforts with the Director of Advancement; and

• Works with the Advancement Digital Services Manager to ensure reports and spreadsheets are up-to-date and accurate.

Advancement Events and Volunteer Coordination

• Coordinates and calendars donor appreciation and cultivation events for the donor community, including grandparents and alumni, whether in-person or virtual;  

• Helps organize and supervise volunteer committees supporting the WPA, and Advancement events, such as Parent B.A.S.H., Homecoming, and the Spring Gala;  

• Participates in volunteer committee meetings, supporting training efforts and preparing supplementary and presentation materials;  

• Coordinates mailing of event invitations and sponsorship solicitations;

• Coordinates procurement and processing of silent and live auction items for the Spring Gala;

• Supports the organization and coordination of event speakers, run-of-show, videos, and collateral materials for events;

• Manages Spring Gala ticketing, auction, and fundraising platforms, and ensures that all event activity is properly recorded into Raiser’s Edge;

• Tracks sponsorships and other event revenue and expenses; ensures delivery of sponsor and donor premium benefits;

• Attends events, helps supervise volunteers, and ensures that the event runs smoothly; 

• Monitors budgets for events and prepares financial reports; and

• Additional duties, as assigned.

Qualifications:

• Bachelor’s degree and 3+ years of related experience planning and executing events in an independent school environment or non-profit organization. Database management experience in Raiser’s Edge or other development database system preferred

• Experience working with volunteers

• Strong written and verbal communication skills 

• Demonstrated ability to manage, and meet deadlines for multiple projects simultaneously

• Exceptional planning, organizational and problem-solving skills with the ability to track action items and complete them in a timely manner

• May be required to occasionally work evenings and weekends

Physical Demands and Work Environment:

Physical demands: While performing the duties of this job, the employee is required to sit in on meetings and work on a computer for long periods of time; and is occasionally required to walk, reach with hands and arms, balance, stoop, talk, and hear. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by the job include close vision, distance vision, and the ability to adjust focus. 

 

To apply, please email a letter of interest and your resume to:

Attn: Chris Cook

advancementposition@westmarkschool.org

Position Summary

Westmark School is seeking an experienced 11th and 12th Grade long term substitute teacher through June 2022. Our ideal candidate will possess a passion for teaching students, with language-based learning differences. In accordance with the Westmark School mission, the successful candidate will be able to differentiate and implement instruction for a wide-range of learners while capitalizing on student’s strengths. 

Position Start Date: Immediate

Essential Responsibilities:

• Teaches high school English classes to students with learning differences;
• Plans and implements programs using evidence-based English curriculum and instructional strategies;
• Applies diagnostic and prescriptive data-informed instruction by monitoring and evaluating informal and formal assessment data;  
• Collaborate with team members including teachers, advisors, Division Director, instructional coaches, parents and outside professionals;
• Works collaboratively with team members to develop individualized student intervention plans;
• Submits weekly lesson plans;
• Integrates technology into the curriculum;
• Maintains class PowerSchool pages and updates PowerSchool gradebook weekly;
• Creates a classroom culture that encourages students to actively participate in their own learning;
• Integrates inclusive teaching practices related to diversity, equity and multiculturalism;
• Engages and supports students of varied identities, abilities, cultures, experiences and beliefs;  
• Uses positive behavior management systems that are empowering and effective with students with language-based learning differences;
• Models professional and ethical standards when interacting with students, parents, peers and the community; and
• Additional duties as assigned. 

Qualifications:

• Bachelor’s degree in English Language Arts and/or special education, Teaching Credential Preferred
• Strong desire to teach students with language-based learning differences
• Knowledge of multi-sensory teaching methodologies
• Experience with technology, specifically iPads, MacBooks, Google Suite, and SMART Technologies
• Excellent communication, interpersonal, and presentation skillsStrong organization and time-management skills
• Demonstrated commitment to develop professionally by learning new programs and methodologies. 

Physical Demands and Work Environment: 

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions for the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Physical demands: While performing the duties of this job, the employee is required to sit in on meetings and work on a computer for long periods of time; and is occasionally required to walk, reach with hands and arms, balance, stoop, talk, and hear. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by the job include close vision, distance vision, and the ability to adjust focus. 

Submit a letter of interest and your resume to:

Attention: Jay Johnson, Director of Upper School

usjobs@westmarkschool.org

Westmark School 

5461 Louise Avenue | Encino, CA 91316
 

 

Position Title: Math Teacher, Middle School (Long-Term Substitute)

Position Start Date: October 25, 2021

Position Summary

Westmark School is seeking an experienced 6th grade mathematics long term substitute teacher from October 25, 2021 to March, 2022. 

Our ideal candidate will possess a passion for teaching students, with language-based learning differences. In accordance with Westmark’s School’s mission, the successful candidate will be able to differentiate and implement instruction for a wide-range of learners while capitalizing on student’s strengths. 

Essential Responsibilities:

• Teaches middle school mathematics classes to students with learning differences;
• Plans and implements programs using evidence-based mathematics curriculum and instructional strategies;
• Applies diagnostic and prescriptive data-informed instruction by using informal and formal assessment data;  
• Communicates and collaborates with team members including teachers, Advisors, Division Director, Instructional Coach, parents and outside professionals, as needed;
• Works collaboratively with team members to develop individualized student intervention plans;
• Submits weekly lesson plans;
• Integrates technology into the curriculum;
• Maintains class PowerSchool pages and updates PowerSchool gradebook weekly;
• Creates a classroom culture that encourages students to actively participate in their own learning;
• Integrates inclusive teaching practices related to diversity, equity, and multiculturalism
• Engage and support students of varied identities, abilities, cultures, experiences, and beliefs;  
• Uses positive behavior management systems that are empowering and effective with students with language-based learning differences;
• Models professional and ethical standards when interacting with students, parents, peers, and the community; and
• Additional duties as assigned. 

Qualifications:

• Bachelor’s degree in mathematics and/or special education, Teaching Credential Preferred
• Strong desire to teach students with language-based learning differences
• Knowledge of multi-sensory teaching methodologies
• Experience with technology, specifically iPads, IOS.05x Platforms, Google Suite, and SMART Technologies
• Excellent communication, interpersonal, and presentation skills
• Strong organization and time-management skills
• Demonstrates a commitment to develop professionally by learning new programs and methodologies. 

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions for the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Physical demands: While performing the duties of this job, the employee is required to sit in on meetings and work on a computer for long periods of time; and is occasionally required to walk, reach with hands and arms, balance, stoop, talk, and hear. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by the job include close vision, distance vision, and the ability to adjust focus. 

 

Submit a letter of interest and your resume to:

msjobs@westmarkschool.org

Westmark School 

5461 Louise Avenue | Encino, CA 91316

Facilities Crew Member/Maintenance 

Position summary:

Westmark School is currently seeking a Facilities Crew Member who is responsible to perform cleaning, basic repairs and maintenance. The Crew Member will ensure that the Campus is maintained, clean and free of trash and debris. Participates in painting and construction projects. Handles set-up and break down for meetings and events. Provides breaks/lunch and covers for absences of the Security Officer on duty, as needed. Other duties, as assigned. Position is full-time and includes benefits package. Must be available to work some weekends and evenings. 

Qualifications:

• High School Diploma and 3+ years of experience performing similar duties, preferably in a school environment 
• Dependable, reliable, flexible, good time-management skills
• Good customer-service and communication skills required

Physical Demands and Work Environment:

Position requires working indoors and outdoors, in hot and cool environments and requires standing, walking, bending, reaching with arms/hands, balance and stooping, seeing (close and distance vision, with ability to adjust focus), talking, listening and hearing. Must be able to occasionally lift and move up to 50 pounds. 

To apply, please email a letter of interest and your resume to:

Attn: Doug Gardner, Interim Director of Finance & Operations 

Facilities@westmarkschool.org

Advancement Digital Services Manager

Position Summary: 

The Advancement Digital Services Manager is responsible for managing Raiser’s Edge NXT database, including ensuring the integrity of financial and constituent data, training staff, and developing operational protocols and policies.  Works closely with the offices of Finance, Technology and Admissions.  The Manager handles daily gift processing, data entry and other administrative functions. Services as the primary conduit to the Finance office for monthly reconciliations. 

Responsibilities:

• Manages, supports and maintains constituent profiles in the Raiser's Edge NXT database, ensuring accurate information and consistent formatting; 
• Develops a plan to improve the integrity of data of all constituents;
• Leads database trainings and acts as a resource for best practices;
• Creates and implements data entry standards and processes in coordination with the relevant administrative and faculty members; 
• Maintains and updates solicitation queries for mailings;
• Provides lists and information for school mailings, email communications, school publications, and the website, including detailed donor lists for the Annual Report; 
• Produces weekly and monthly reporting - statistics on all constituents, analyzing giving trends and outcomes; 
• Creates event entries, records and maintains RSVP lists, inputs Auction items, and produce reports as needed to support fundraising/stewardship events;
• Oversees the weekly, monthly and year-end reconciliation of all gifts with Finance;
• Processes and manages online gifts and ensure gift acknowledgements and gift agreements/pledges are scanned and posted in Raiser's Edge NXT database; 
• Creates systems to track donations and pledge payments for Capital Campaign, Annual Fund, Gala Dinner, Endowment, Alumni Fund, Scholarships, and in-kind donations, including generating pledge reminders, aging report on pledges and cash flow reports, and
• Completes prospect research on new parents, grandparents, alumni and others. 

Qualifications:

• Bachelor's degree and 3+years of Raiser's Edge database experience in the education industry 
• Experience with Blackbaud K-12 (On Suite products) preferred
• Excellent computer skills - Microsoft Office (particularly Excel) 
• Excellent written and oral communication; meticulous and highly detail-oriented 
• Ability to handle sensitive information with discretion

Please submit a letter of interest and your resume to:

Attn: Chris Cook, Director of Advancement

digitalservices@westmarkschool.org

Director of Facilities

Position Start Date:  July 1, 2021

Position Summary:

The Director of Facilities is responsible for maintaining a clean, safe, and well-maintained campus. The Director is responsible for managing the physical plant as well as campus safety and security, grounds keeping, maintenance, custodial services, budgeting and planning, and various facilities projects. The Director of Facilities reports to the Director of Finance and Operations and works closely with the Head of School.

Responsibilities:

Campus Facilities

·       Accountable for daily operations of the physical plant, ensuring pleasant communications manner and customer service-oriented relationships with faculty, staff, and visitors. Oversees campus visitor log, making sure that all visitors follow the established campus protocols and have a confirmed need to physically be present on-campus;

·       Plans, manages and oversees facilities and equipment for campus daily use and from inception to completion for special events, meetings, and the like;

·       Oversees work order management and reporting system to ensure items are attended to efficiently and completely – notifying the requester when the job is completed and/or issue is resolved;

·       Solicits, reviews bids and negotiates contracts with vendors;      

·       Coordinates lock and key needs and maintains distribution of keys, door locks and pad locks on campus; and

·       Stays abreast of the changing needs of the School’s curricular, extracurricular, event, and summer programs to respond timely and appropriately to any necessary requirements and needs for facilities operations.

Preventative Maintenance

·       Manages, plans, and oversees a regular schedule of short and long-term maintenance of campus buildings/facilities and equipment including HVAC, lighting, elevators, and others;

·       Maintains an adequate inventory of all necessary supplies and parts on-site; and

·       Manages tracking system for regular preventative maintenance schedules and ongoing requests.

Campus Security and Safety

·       Oversees and manages overall campus security and safety program and establishes and maintains security requirements and safety protocols;

·       Develops and maintains school safety program for students and employees, including the risk management plan and the Illness and Injury Prevention Program (IIPP) in conjunction with the school nurse;

·       Serves as a strategic partner in the school’s Emergency Preparedness and Response programs in conjunction with the Head of School, Director of Finance and Operations and other school administrators;

·       Works with Emergency Response Coordinators to develop and manage Emergency Response Plan (ERP), including facilitation of monthly drills;

·       Maintains appropriate stock of emergency supplies and equipment;

·       Oversees the School’s Fire/Life/Safety ensuring standards are met, updated and maintained;

·       Provides first response for all campus facilities-related emergencies, on-call 24 hours a day, seven days a week, for alarm and facilities-related emergency needs;

·       Serves as a liaison to police, sheriff, and fire department personnel; and

·       Manages School’s federal and state regulatory compliance requirements, including Cal/OSHA, Los Angeles County Water Boards, building codes, and all others.

Budgeting and Planning

·       In collaboration with the Director of Finance, prepares the annual facilities budget;

·       Manages the facilities budget on an ongoing basis, including accurate tracking and forecasting expenditures; and

·       Provides support for Board Committee, Emergency Response Team, and other committees and attends such meetings, as required.

Head of School Residence

·       Works with residents to ensure landscaping requirements are met;

·       Ensures all security and safety equipment is working properly, including monthly testing of equipment;

·       Ensures wireless technology and Internet is working properly and efficiently;

·       Plans maintenance schedule for HVAC systems, landscaping replacement, tree trimming, painting, and other items, as needed;

·       Arranges for and manages repair projects in regards to electrical, plumbing, appliances, and others; and

·       Oversees and coordinates set-up for onsite school sponsored events in conjunction with the Director of Advancement and Head of School.

General Management

·       Supervises Facilities staff, conducts annual performance reviews and ensures that staff follow school guidelines as noted in the employee handbook;

·       Prepares, updates and regularly communicates monthly schedules for security, grounds keeping, maintenance and janitorial staff;

·      Provides general supervision and project management to facilities-related trades as needed including outsourced landscaping;

·      Establishes and appropriately adjusts the timing of work and procedures to meet scheduled work requirements;

·      Addresses, analyzes and resolves facilities issues and problems; and

·      Additional duties, as assigned.

Qualifications:

Bachelor’s degree and 8+ years of facilities management experience in a similar environment including maintenance skills and emergency preparedness operations. Ability to respond and effectively communicate firmly and calmly with campus constituents, colleagues, direct reports and visitors. Acts authentic and uses discretion when communicating verbally. Strong technology skills - Microsoft Office email, Word and Excel. 

Physical Demands/Work Environment:  

The physical demands described here are representative of those that must be met by a Facilities Director to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

While performing the duties of this job, the employee is regularly required sit at a desk up to 1-2 hours at a time, walking up to ¼ miles and occasionally lifting up to 50 pounds and to talk and hear.  The employee is required to stand, walk, sit, climb, use hands to handle or feel objects, tools, or controls, reach with hands and arms, stoop, kneel, crouch or crawl.  Employee must be able to respond to emergency situations.  The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision, distance vision, peripheral vision, and ability to adjust focus.

The work environment characteristics described here are representative of those Facilities Director encounters while performing the essential functions of the job.  Indoor and outdoor work environment. The noise level in the work environment varies from quiet to moderate to noisy.

 

Please submit a letter of interest and your resume to:

Attn: Stephanie Sztanski

facilities@westmarkschool.org